Cleaning verification for hospitals
In a hospital, the clean that matters most is the terminal clean after a patient leaves. CleanZ records it to your facility's protocol: each step, the disinfectant and its contact time, the supervisor's approval and any fluorescent or ATP spot test, in one sealed, audit-ready record a surveyor can find by room and date.
What a clean means here
- Terminal cleans of patient rooms after discharge
- Isolation rooms, where the room's status sets the product, PPE and extra steps
- Daily cleans of occupied rooms, where your protocol asks for a record
- Procedure areas and shared equipment your protocol lists
Who asks for proof
- Surveyors and accreditors
- Ask for the record of one room on one day, and how cleaning is checked.
- Infection prevention
- Wants spot-test results beside the steps they check, with method and threshold.
- Quality and risk
- Needs the record when a complaint or a case review comes up.
- EVS leaders
- Need to see which rooms are waiting for review during a discharge rush.
Why a visual check is not enough
92.5% versus 82% to 85%
In a study of 12 hospitals, visual inspection rated 92.5% of items acceptable, while fluorescent markers showed 82% to 85% had actually been cleaned.
How a clean becomes a record
Room marked dirty
After discharge, a supervisor marks the room, or the EVS technician scans the tag by the door.
Protocol loads
The room's status picks its steps, products and PPE, so an isolation room loads the sporicidal and the extra steps.
Guided steps
One step per screen, with a countdown for each disinfectant's contact time.
Proof captured
Photos where your protocol asks for them, plus exceptions such as a torn mattress cover.
Rules check
The room can't be submitted until every required step, product and photo is there.
Supervisor review
The EVS supervisor approves from a phone, or sends the room back with a reason.
Spot test
Infection prevention tests a sample of rooms with fluorescent marker or ATP and logs the result.
Sealed record
Locked once approved. Later changes are added, never written over.
What you could save
The hours a supervisor spends checking cleans by hand, and what those hours cost. Try your own numbers.
A 300-bed hospital, checking each clean after discharge.
- 16,000 cleans a year
- 15 minutes to check one by hand
- 3.4 minutes per clean with CleanZ
- $38.49 an hour: a supervisor's mean wage of $26.94 (General medical and surgical hospitals) divided by wages' share of total pay, 70.0%
| Approach | Hours a year | Labor cost a year |
|---|---|---|
| Checking every clean by hand | about 4,000 | about $153,943 |
| With CleanZ | about 907 | about $34,894 |
| Labor saved | about 3,093 | about $119,049 |
Compared with checking every clean by hand. Checking only 1 in 10 by hand costs less, but leaves 9 in 10 unchecked. Labor only, before the CleanZ subscription. Example figures; your numbers will differ.
Wages: Occupational Employment and Wages, May 2023: 37-1011 First-Line Supervisors of Housekeeping and Janitorial Workers, U.S. Bureau of Labor Statistics, 2024; Employer Costs for Employee Compensation, June 2026, U.S. Bureau of Labor Statistics, 2026.
Frequently asked questions
Does CleanZ replace our dispatch system or Epic's EVS module?
No. CleanZ runs beside your current system and adds the verification record to each terminal clean. Opening a clean automatically from a discharge in the EHR is planned, not built yet.
Who runs the spot tests?
An infection prevention role, outside the cleaning team. Every result shows who tested, the method, the device model and the threshold your facility set.
Does CleanZ store patient information?
No. It records rooms, tasks, products, staff roles and results, nothing about patients.
Which monitoring methods does it support?
Fluorescent markers and ATP meters from any brand, entered with a photo during pilots. File import and vendor connections are planned.
What does a hospital pilot involve?
A paid 60 to 90 day pilot on one unit's terminal cleans, measured against a baseline you approve before it starts.
See how one clean becomes one record.
A person replies within one business day.